• Cumbersome process of storage and manual retrieval
• Storage is bulky and heavy while space is at a premium
• Special efforts to maintain and protect the paper document archives
• Difficult to transfer and share common documents across locations
• With multiple copies existing across locations, it is complex to take care of any changes
• Higher cost of maintenance, replenishment, revision and transfer
• Spoilage due to sea weather, fire or other events
• Difficult to locate a missing/misplaced document

• Compact storage and archiving
• Less manual effort for storage and retrieval
• Computerized indexing and search facility
• Easy sharing and transfer of documents across offices
• Collaborative working and co-ordination possible
• Easy change management
• Low cost maintenance, replenishment and revision
• Improving training ability of new employees
• Centralized remote repository of documents takes away the problem of paper spoilage
• Cost effective option to paper documents
• Wise investment
• Better and faster service across the organization